Modules > Department Timetable Module > Distributing Department Data

When department data are distributed a new timetable file is created for each department with the name “<name>.gpn” (where <name> stands for the department’s short name), The file contains the following data:

•	All the classes of the department.

•	All the lessons of the department.

•	All the classes which occur in the lessons of this department.

•	All teachers, rooms, subjects and departments of the school.

Department files are basically completely normal Untis data files. However, they are flagged internally as department files.

The work steps necessary for distributing a file will now be illustrated using an example.

1.	Please open the demo.gpn file.

2.	Using “Master Data \| Special Data \| Departments” you can see that only three departments have been defined in this file. Please open “Master Data \| Classes”, activate the display of the “Departments” column in the grid and assign the departments to the classes in accordance with the figure.

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3.	Now select “ Modules \| Department Timetable \| Export”.

4.	Click on the <Export all Departments> button This launches the export of the data of all departments in one go. Following export a window is displayed indicating how many departments and how many classes have been exported.

Caution:

The department files are automatically assigned the short name of the respective department. Any existing files with the same name will be overwritten without any prompt being displayed.

Tip: Changing the location of department data

By default department data are saved to the Untis program directory. You can change this with the “Settings | Miscellaneous” option by defining a different path for department files on the “Directories” tab.

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No classes with departments

When department data are distributed, sole importance is attached to the assignment of individual departments to classes. If you have not assigned any departments in the “Dept.” column of the class master data you will see an error message. Please enter a department for each class and repeat the process.