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Substitution display |
  
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Substitution display |
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You can adjust the substitution disdplay according to your needs. It will depend upon your individual working method and on the processes that you apply (edit substitutions, print substitutions).
You can show or hide every column via <Grid Adjustment>
. Below the contents of the individual columns are explained.
Hint: Show all fields with content
By clicking on the button <Show all fields with content>
in the toolbar of the substitution window, all columns that have at least one entry are displayed. With another click on this button you return to the original state of the window.
Subst. No.
With this number all substitutions can be identified unambiguously. This number is used predominantly within the program. You cannot hide this number on the screen; however, on the printout thisis possible.
Type
This column shows the type of the substitution. More about this in chapter Type of substitution .
Date / Period
These fields show you the date and the period of the substitution.
(Subject), (Teacher), (Class(es)), (Room)
These fields show the elements of the original lesson. If the teacher is part of a coupling, it is indicated with an "*" in front of the name of the teacher.
Subject, Substitute, Class(es), Room
These fields show the elements of the substitution. If you leave the field "Subject" blank, then the originally scheduled subject is displayed in the substitution print.
Red question marks "???" in the columns "Substitute" and "Room" indicate that available teachers and rooms still have to be assigned. Three dashes "---" indicate a cancellation or a release.
Stat. Code(s)
In case a substitution shall not be counted, enter here the same flag that you have entered in "Modules | Cover Planning | Settings..." at "Don't count...". (See also chapter Substitution counter settings ).
Subst. from / (Te.) to
| • | If there is an entry only in the column "Subst, from" ("(Te.) to" is blank), then a lesson was shifted from another period. |
| • | If there is an entry only in the column "(Te.) to" ("Subst, from" is blank), then this field shows where the lesson was shifted to what created a substitution. |
| • | Both columns have identical content: This is a lesson swap. |
| • | The entries in these two columns are different: In this case the original lesson was shifted from this period and another one was shifted to this period. The column "Subst, from" again shows the original period of the substitute whereas the column "(Te.) to" shows where the lesson of the (Teacher) was shifted to. |
| • | The entry "Lesson Pool" in the column "(Te.) to" |
Les.-Text
In the lesson window you have the possibility to add a remark to any lesson under "Text". This text is displayed in the substitution window in the column "Les.-Text". It is greyed out, i.e. you cannot modify this text in the substitution window.
Substitution text
Here you can enter a text regarding the substitution (See also chapter Substitution text ).
Cancellation
A tick shows that you find a cancellation in this line. Additionally you can use this field to create a cancellation by ticking the box.
Additional supervisor
This column shows whether this line displays a supervision; it cannot be edited (See also chapter Supervisions ).
Coupling.
See chapter Substitution coupling
New
The tick in the column "New" is displayed if the substitution was created or modified during the current session. A session starts when you open your .gpn file. The tick is displayed until you close the file again.
To print only newly created substitutions, select in the print selection under "Details" the choice "New substitutions only".
Abs. reason
If reasons of absence are entered, they are displayed here (See also chapter Reasons of absence ).
Don't Print (N)
If you do not want to print specific substitution lines, you can select them here.
Subst-Text-2
Here you can enter any text regarding the substitution.
Message
A substitute teacher cannot know anything about a substitution if he is not at school from the time the substitution was created until the time he has to hold the substitution (according to the timetable). In this case a tick appears in the column "Message" and the substitute teacher has to be informed separately (See also chapter Message ).
Counts
If a substitution counts positively or a release counts negatively, it is displayed here.
Initials
This column creates an empty field in the printout which can be used by the substitute teacher to confirm notice of the upcoming substitutions.
Hint: Automatic adjustment of the column width
You can adjust the width of the columns by moving the mouse cursor over the heading of the substitution window or absence window and pressing the right mouse button.
You can choose from several alternatives to adjust the width of the column:
| • | Adjust column width: Only the column that you have clicked at is adjusted to the optimal width regarding the heading. |
| • | Adjust all columns: All columns are adjusted to the optimal width regarding the headings. |
| • | Adjust all columns to their content: The columns are adjusted to the optimal width regarding the content (E.g. with period not to the heading "Period" but to the names of the periods 1, 2, 3,...). |
Alternatively you can use the following keyboard shortcuts:
| • | Ctrl+E: Adjust all columns |
| • | Ctrl+F: Adjust all columns to their content |