|
Marking teacher, class and room absent |
  
|
|
Marking teacher, class and room absent |
|
You find examples for the entry of absences of teachers and classes in chapter "Short introduction" at Entry of absences . The procedure for entering an absence is the same for teachers, classes and rooms. In the following example a room is marked absent.
Example: Marking a room absent
The room R1ais not available on a Tuesday and so it must be marked absent.
| 1. | Open the file demo.gpn via "File | Open" and the absences window via "Modules | Cover Planning | Absences". |
Hint: Demo files
You find the demo files under C: \ Program Files \ Untis (until 2009 C: \ Program Files \ gp-Untis).
| 2. | Set the calendar in the absence window on any Tuesday in the school year. |
| 3. | Select the type "Room". |
| 4. | Select the room "R1a" from the room list. Alternatively you can type in the short name. Confirm your entry with <Tab> or <Return>. |
The room R1a has been marked absent for the whole day. In our example this is on 22nd September, periods 1-8.
Hint: Reason of absence
The entry of a reason of absence does not affect the editing of a substitution. The method of counting the cancellations and releases that result because of the absence are affected only. You find more about the reasons of absence in chapter Reasons of absence .
.
Deleting absences
You can delete an absence via the button <Delete>
. When you delete an absence, the substitutions that result because of this absence are automatically deleted as well. You cannot delete a substitution directly.
Time range
The absences window displays either a day, a week or a self defined time range. You can apply this selection via <Settings>
.
Overlapping absences
Two absences of a teacher can overlap (e.g. a teacher becomes ill during an excursion which lasts a week). You do not need to delete the absence that was entered first, because you would lose already edited substitutions. If you enter for two overlapping absences two different reasons of absence, then the absence which begins later defines how the cancellations shall be counted.
