Modules > Cover Planning > Special functions > Import of substitution data

At the beginning of the school year many schools provide a tentative timetable for about two weeks which is then replaced by the regular timetable. In the first two weeks the substitution planner and the timetable scheduler are working simultaneously. After two weeks the new timetable and the substitutions of the first two weeks shall be combined in one file.

We recommend the following procedure for the alignment of the two sets of data:

1.	Scheduling of the tentative timetable (tentative.gpn). The cover planner starts his work with this file on the first day of school.

2.	The timetable scheduler takes this file and enters a new term (e.g. from 28th September). Then he changes the timetable in the new term and saves the file under schoolyear.gpn.

3.	On the first day of the new term the timetable scheduler hands over the file schoolyear.gpn to the cover planner. The latter one imports the substitution data from the file tentative.gpn. From now on the cover planner works with the file tentative.gpn.

Hint: Manual Modules

In chapter "Terms and cover planning" in our manual "Modules" you can find more information about these issues.

Hint: Untis MultiUser

Untis MultiUser allows a simultaneous working of the timetable scheduler and the cover planner on the same set of data (in two different terms, of course). To do so it is required to tick "Restrict cover planning to the current term" via "Settings | Miscellaneous | Multiple Terms".